District Secretary - Technology Position

Position Description:  District 7070 Secretary - Technology Position

 

Details Position Title: District Secretary - Technology

 

Length of Appointment:    3-year commitment, with yearly renewal (year 1: receiving training, year 2: full year leading in position, year 3: training successor)

 

Reports to: District Governor (DG), under the direction and assistance of the Administration and Support Leader To Apply: Contact Ron Dick (ron@rrdfsi.ca)

 

Position Description The District Board is seeking a Rotarian or Rotaractor from District 7070 with effective communication skills, proficiency with electronic platforms, and a collaborative spirit to fill the position of District Secretary - Technology. This position is considered an officer on the District 7070 board.

 

Role and Responsibilities

The successful candidate will:

● Assist the Secretary with coordination and setup of meetings (in-person or virtual).

● Deliver meeting information to the Secretary and others as needed.

● Manage the technological component of virtual meetings (i.e. provide meeting link; collaborate with meeting chair on attendee registration, meeting entry and delivery of presentation content).

● Assist with the development, implementation and maintenance of a record keeping system and minute templates.

● Assist the Secretary, DG and the District Leadership Team (DLT) with district communications.

● Actively engage in succession planning by identifying someone to fulfill this District Secretary - Technology role, with the successor identified by the end of year 2 of this 3-year term.

● Add district meetings to the district calendar, as directed.

● Keep knowledgeable on district initiatives and programs. Assist in the development of registration of these initiatives and programs.

● Follow communication standards provided to ensure knowledge transcends between DGs from year to year, and to other DLT members as necessary.

● Follow standards to send district communications when requested.

● Act as the filter between the Secretary, DG, DLT and district Rotarians for district communications.

● Be a voice of continuity and good record keeping practices from a technology perspective.

● Assist in developing and maintaining good communication and record keeping standards. Coordinate with the Technology Committee and Technology Secretary to facilitate standards.

● Attend, and actively promote, attendance at the District Conference and other District meetings.

● Assist the Secretary to organize special and regular in-person or virtual meetings as needed.

● Attend Assistant Governors’ meetings, when possible, to keep a pulse on the district activities and club issues. Qualifications

● Be an active member in good standing in a District 7070 Club for at least 3 years.

● Have served at the district level, or have served in a significant manner at the Club level.

● Have the enthusiasm to assist and support the district leadership and, in particular, the DG in attaining their goals. Required Skills Required Leadership Skills:

● Ability and willingness to collaborate, including respect for diversity of perspectives and experiences.

● Ability to self-motivate and demonstrate self-discipline.

● Desire to keep things on track.

● Personal commitment to maintaining integrity. Required Technical Skills:

● Excellent communication skills (written and oral).

● Good organizational skills.

● Knowledge of and ability to manage electronic meetings (e.g. Zoom, Google Meets, Microsoft Teams, etc.).

● Knowledge of or ability to learn technology to maintain record keeping standards.

 

Required Travel: In this new age of video meetings, most meetings will occur electronically. However, upon return to normal interactions, the successful candidate would be required to travel to a central location to attend meetings usually on a monthly basis. Additionally, there may be a number of trips required per year to attend other meetings as requested by the District Leadership Team (i.e. District Team Training, PETS training, District Assembly, District Conference). Most meetings are held online, or when allowed for, in-person meetings are held in Oshawa or Scarborough.

 

Preferred Skills Preferred Leadership Skills:

● A fun, get-it-done attitude.

● Flexible and adaptable.

 

Preferred Technical skills:

● Knowledge of and proficiency with District 7070 Website, ClubRunner & My Rotary.

● Knowledge of Google Drive or other technologies that may be used.